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HHS offers ICD-10 resources

March 1, 2012

The U.S. Department of Health & Human Services (HHS) is offering a number of new resources to help health care practitioners adopt the International Statistical Classification of Diseases and Related Health Problems, 10th Revision (ICD-10) coding system in their practices, by implementing Version 5010 practice management software designed to accommodate the new coding system.

The HHS in 2009 announced all organizations covered by the federal Health Insurance Portability and Accountability Act (HIPAA) would be required to upgrade to Version 5010 software by Jan. 1, 2012 and transition to ICD-10 coding sets by the proposed date of Oct. 1, 2013. 

Department officials have since indicated they will allow a 90-day grace period and will begin actively enforcing the Version 5010 requirement no later than March 31, 2012.

“Upgrading to Version 5010 is an important step to take before transitioning to ICD-10, which is quickly approaching,” the department’s Centers for Medicare & Medicaid Services (CMS) said in a e-message to health care practitioners last month.

To help with the transition, the CMS has developed a number of new resources for the CMS ICD-10 Web site. 

They include:

  • Fact sheets including: Ensuring a Smooth Transition to Version 5010, ICD-10 Transition: An Introduction, ICD-10 Basics for Medical Practices, ICD-10 FAQS, and Talking to Your Vendors about the Transition to ICD-10.
  • An “implementation widget” that outlines the steps necessary to ensure compliance with the Version 5010 and ICD-10 mandates, 
  • Timelines, in printer-friendly formats, outlining suggested deadlines for each of those steps. Separate timetables are offered for small provider practices, large provider practices, payers, and vendors. 

The CMS Provider Communications Group is hosting a series of ICD-10 National Provider Calls on specific topics related to the transition from the ICD-9 to the ICD-10 for diagnosis and inpatient procedure coding systems. Topics already covered in the series are:

  • ICD-10 implementation strategies and planning: the ICD-9-CM and ICD-10 Cooperating Parties (CMS, the American Hospital Association, the American Health Information Management Association, and the Centers for Disease Control and Prevention) discuss ICD-10 implementation strategies and planning, and the CMS Provider Billing Group discusses Medicare fee-for-service (FFS) claims processing guidance that was issued in August 2011. (Originally presented Nov.17, 2011)
  • ICD-10 implementation strategies for physicians: CMS subject matter experts discuss how physician offices can prepare to use ICD-10 for medical diagnosis and inpatient procedure coding.  They also provide updates on national ICD-10 implementation issues affecting all providers (Originally presented Aug. 3, 2011)
  • CMS ICD-10 conversion activities: CMS subject matter experts discuss the ICD-10 conversion process currently taking place within the agency, including a case study from the Coverage and Analysis Group on their transition to ICD-10 for the lab national coverage determinations (NCDs). (Originally presented May 18, 2011)

Video slideshow presentations from the National Provider Calls are available on the CMS YouTube Channel (www.youtube.com/user/CMSHHSgov).  

The video slideshows include the call slide presentation and audio with captions. Each call includes presentations by CMS subject matter experts, followed by a question and answer session.

Podcasts, complete audio files, and complete written transcripts for these ICD-10 National Provider Calls are also available on the CMS ICD-10 Web page (www.CMS.gov/ICD10/Tel10/list.asp).

For additional information, visit the CMS Web site ICD-10 page (www.cms.gov/ICD10) or the AOA Web site ICD-10 page (www.aoa.org/ICD-10).

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